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Posted Wed, 18 Oct 2023 11:30:22 GMT by QQask
Hi. I have a question regarding a sole trader's motor expenses. The sole trader uses a van for business trips and claims 80% of fuel receipts on their tax return. They recently registered for VAT and want to claim VAT on their van service, maintenance costs, and fuel receipts. What is the best way to do that? Can this example be used for a sole trader as well? For example, records show that the total mileage is 4,290, of which 3,165 is business mileage. The total cost of the fuel was £368. The cost of the business mileage is £368 x 3,165 / 4,290 = £271.49 The input tax is £271.49 x (VAT fraction) = £54.30 (assuming a VAT rate of 20%) The cost of the private mileage is £368 x 1,125 / 4,290 = £96.51. Or any other method? Thank you
Posted Thu, 19 Oct 2023 15:59:26 GMT by HMRC Admin 25 Response
Hi QQask,
There are different methods for a VAT registered entity to reclaim VAT as input tax on their fuel if the fuel is put to both private and business use.
The example you have used would be an acceptable one if they use detailed mileage records,
Please see the guidance below:
9. Road fuel bought for business
Thank you. 
 

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