Hi,
Any documentation that clearly confirms the information needed can be used, however if it is requested by HMRC you may need to explain what/why you are providing that kind of documentation.
As for if this is an allowable expenses HMRC are unable to give tax planning advise it is, your responsibility to self-assess.
You may want to look at
CTM08000 - Corporation Tax: management expenses: for information on what is classed as allowable or not.
Thank you.