Hospitality business merchant receipt to keep even if digitalised?

Hello, we are running a hospitality business and always knew we had to store merchant receipts for each payment taken for 6 years. Recently we switched to a card payment operator (EPOS NOW) which stores every transaction digitally with transaction reference, date time and amount. Would this be valid as proof? Can we stop printing merchant copies? All that paper requires a lot of money and a lot of storage (without even considering environmental damage) and having the same info digitally, I see no reason to print paper. Please advise Thank you

Hi

Yes.  Scanned copies of receipts to digitise them is perfectly acceptable, as is a system that records them digitally from the start.

Thank you

Hello, Thank you for replying. To be clear, they are not proper scanned copies of receipts. Transactions come in a list with basic info such as transaction reference, amount, currency and date. Or at least this is what I know. Is this sufficient? or HRMC require all details of a merchant receipt to be scanned (even if this will involve printing and scanning)? Thanks

Hello, can I please get a confirmation? Regards

Hi,

How you choose to convert a paper receipt to a digital copy is up to you, as long as the digital copies are accurate, complete and readable. You can see the following guidance for more information:

Keeping your pay and tax records

Thank you.