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Posted Thu, 10 Oct 2024 11:26:35 GMT by Paul Johnson
Hello, I live in the UK and work for an Italian aviation company who pay me a salary and reimburse expenses incurred while performing my work. I am employed by them as a contractor and I pay my tax as a sole trader in the UK. My question is, should my re-imbursed expenses (£1 pound spent is reimbursed with £1 back etc) which are incurred for services required by them be claimed as income when I am completing my self assessment as they are paid by a company that is not UK based? Thank you
Posted Fri, 18 Oct 2024 13:26:38 GMT by HMRC Admin 20 Response
Hi, 
You will include them as income and then deduct again as expenses.
Thank you.
Posted Fri, 18 Oct 2024 14:09:56 GMT by Paul Johnson
As a follow up, with regards my basic salary and re-imbursed expenses, i.e. my total income, I have read from previous similar HMRC posts that when these are received from a foreign company in a foreign country I'm not applicable to VAT registration (should I reach the threshold) as it is business to business, can you confirm this is the case please? Thank you
Posted Tue, 29 Oct 2024 08:33:22 GMT by HMRC Admin 19 Response
Hi,
If you are based in the UK and you are providing a service for a company in the EU then if this service comes under the genertal rule of services then the supply will be outside the scope of VAT. You can see see the guidance below:
The place of supply rules for services
If you are charging on expenses then the expenses should take on the same liability and so would also then be outside the scope of UK VAT.
If the supplies are outside the scope of UK VAT then there would be no requirement to register for VAT in the UK.
Please see the guidance below:
Working out whether you need to register
Thank you.

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